Presentation Tips All Meeting Leaders Should Know

Presentation Tips All Meeting Leaders Should Know

Effective Presenting Tips

In the business world, some professionals thrive off of public speaking engagements and others are filled with anxiety every time they come up. But even in our digital modern world, live presentations are what help us understand an organization’s mission, connect with each other, and take action.

In this article, we’ll highlight the top presentation tips that all meeting leaders should know when presenting to a large group of people. These are key strategies to keep in mind when you’re in your home office or even gathering in temporary meeting rooms NYC for a special event.

Open with a Strong Beginning

What you start with in your presentation makes a big impression and sets the tone for everything else you have to say. Instead of starting with a lengthy introduction about who you are and your accomplishments, begin by entertaining your audience and slipping in relevant personal details later on.

Incorporate Storytelling

One of the best ways to capture an audience’s attention is to tell a story. Stories appeal to us on a personal level and keep us engaged. Think about your favorite novels or movies for just a moment. Chances are that they have strong character development, a dynamic shift, a challenge to overcome, and a resolution at the end. These are key concepts to keep in mind as you begin to think of your presentation as a story in itself.

Keep Your Message Simple

No one likes to get lost or confused while listening to a presentation, so keep your core message simple, direct, and to the point. Focus on just a couple key points that you want your audience to remember as takeaways. This message should be able to be conveyed in a 30-second “elevator summary” to people you meet outside of the office as well.

Connect with Your Audience

Even after your opening lines, it’s important to connect with your audience during your presentation until your very last line. Talk about the things you are passionate about, and your audience will begin to understand and feel that passion too. Audiences respond well to presenters who are open, honest, and enthusiastic. Pay attention to your body language as well.

Limit PowerPoint Slides

Many novice presenters make the mistake of relying too heavily on PowerPoint slides to guide them through presentations. Keep your slideshow to a dozen slides or less and always use large, readable fonts. And remember that slideshows should never be a substitute for your verbal presentation. You must offer many more details and insights than what could be read independently on a screen.

Considerations for Video Conferences

There are obvious differences between making a presentation in-person and over a video conference. But as remote working opportunities increase and technology makes connecting from different parts of the world even easier, video conferencing is the way of the future.

If you are presenting over a video conference or to people on a video conference themselves, arrive early to take care of any technical issues that may stand in the way of getting started on time. Make sure to practice using the camera so that it is in focus, and wear a shirt that isn’t too distracting.

Since eye contact isn’t as much of a factor in video conference presentations, you’ll need to keep your audience engaged by altering the tone of your voice and keeping your speech as interesting as possible. You can do this by offering different types of evidence, such as an anecdote, testimonials, and data points. But if you plan to use a slideshow, still make sure that your slides aren’t more informative than what you’re saying.

Office Rental Manhattan

If your business could benefit from having a presence in NYC, consider contacting NYC Office Suites for a convenient office rental Manhattan. We offer meeting rooms NYC, as well as many office space sublease configurations, including executive offices, multi-person offices, co-working, shared office space for rent, team/project offices, and cubicles. Delivering powerful presentations is much easier and more effective when you have a professional space to work in and all the amenities and services you need to support your business.

Is it Time For Your Startup to Rent Office Space?

Trendy Office Space with View of the City

Since startups are in their very first stages of operation and often bankrolled by founders trying to capitalize on in-demand products and services, these companies frequently begin in home offices and spare garages. But as you gain additional funding from investors and begin to find success, your startup’s needs will grow and change.

Regardless of what industry you’re working in, you may need to hire new employees, outsource tasks to freelancers, purchase new equipment, and expand to a larger space to accommodate your startup’s growth. In this article, we discuss the considerations that startup owners should keep in mind as they begin to consider an office rental NYC.

The Rent Price to Revenue Ratio

One question that many owners and co-owners of growing startups have is whether there’s a rent price to revenue ratio that is fiscally responsible. If you’ve gotten used to working out of your house, an outside office space may seem like just another added expense, and it can be difficult to determine whether a rental expense will positively or negatively affect your bottom line.

To make this decision, consider the cost per square foot, square feet per person, and occupancy cost per person. Other considerations are the total lease amount of the term, the effective rental rate for the lease term, and the monthly and yearly rent amounts. Depending on your industry, rent-to-revenue ratios can vary from two percent to 15 percent. To determine your ratio, divide the annual base rent or gross rent by your business’ anticipated yearly sales. If your rent ratio is low, your business is in a good position to remain stable in spite of market fluctuations. But if your ratio is high, you may want to negotiate a lower rate with the landlord or look for more affordable rental options.

Benefits of Renting for a Startup

Renting an office space makes a lot of sense for a startup in certain circumstances. Here are some of the reasons why renting an office space is the preferred option for many entrepreneurs.

• Healthy separation between work life and home life
• Stronger connections and accountability between management and employees
• Sculpt a company culture that suits your brand
• Exude an image of professionalism
• Stimulate your creativity and productivity in a focused work environment
• Greater networking opportunities

Office Space Rental NYC Considerations

But of course, office space rental in NYC isn’t right for every business, and making that big move is all about timing. Fortunately, there are many options available for renting a space, including shared, co-working, sublease, direct, and temporary spaces. Temporary spaces, for example, are great for startups because they allow you to “test the waters” and see whether an outside office is the right fit for your business. This type of flexibility is incredibly valuable to startups that are figuring out things as they go, as inflexible leases could trap you with obligations you can’t pay for and drain your resources.

At NYC Office Suites, we provide furnished, equipped, and staffed Manhattan temporary office spaces with all the amenities and support services you need to grow your startup. Rental contracts can be for as short as three months, and we offer many different sublease configurations to accommodate executive offices, shared offices, co-working offices, and team project offices.

Tips for Finding the Perfect Office Rental NYC

With all of the other work going on at a busy startup, it can be a challenge to put forth adequate time and resources to find the perfect office space for your company. Here are some tips to help you get started.

• Gather financial documents like tax returns and bank statements to show the building owner
• Understand how much space you need and allow for future growth
• Think about where your employees live and would need to commute from
• Set a strict budget and stick to it
• Choose a space that represents the ideals and culture you want to promote
• Consider amenities that you would want nearby your office space rental NYC
• Devise a backup plan if you need to back out of your rental commitment

Advantages of Office Rental Manhattan

Once you decide that you’re ready to start searching for the perfect office space, the next question is where should that office be located. You could choose a space in the center of where all the action is happening in the city, or you could look for cheaper spaces that are farther away on the outskirts of town.

New startups often crave the vibrant atmosphere and potential for networking opportunities in the middle of New York City but are scared away by high costs. However, those rental costs drop significantly when you start your rental journey with temporary office space provided by NYC Office Suites. Our private, full-time office rental Manhattan pricing starts at $595 per month, largely inclusive. If you choose an office space in a more remote area outside the city, you could be limiting your hiring options for new talent, making existing employees’ commutes miserable, and isolating your business from advantageous relationships.

Virtual Office Space as a Recruiting Tool

Young Professional Working in a Virtual Office Space

The costly and inflexible nature of leased office space simply doesn’t work with modern business. Many employers are exploring alternative work strategies to accommodate the expectations of an evolving workforce without sacrificing productivity or professionalism.

Virtual offices in NYC have the potential to transform the way the world does business for innovative companies and the talented individuals who work for them. Better yet, virtual offices can even serve as a recruiting tool to attract new talent and retain valuable employees.

Virtual Office Benefits

Virtual office spaces have become increasingly popular in the American workforce. More and more businesses are allowing a significant portion of their workforce to work remotely, but that doesn’t mean that they don’t have traditional business needs like communication and address services.

For a nominal fee, virtual offices provide communication services, such as voicemail, phone answering, and remote receptionists, as well as space services, including a professional mailing address, open envelope services, drop-in workspace, and onsite amenities.

These are some of the many virtual office benefits to consider as an employer.

  • Give employees more control over their work schedules
  • Save money on rent, utilities, furniture, and supplies
  • Provide an attractive option for talented potential employees
  • Promote an innovative and adaptive company image
  • Utilize the most up-to-date technology
  • Maintain a sense of professionalism and prestige
  • Access convenient amenities when you need them
  • Establish opportunities to meet face-to-face when necessary

Attracting and Retaining High Quality Talent

As an employer, one of your top goals is to attract high quality talent that carries out your mission and helps your company be successful. Studies and surveys suggest that non-monetary benefits can actually make employees happier and more productive at work than just a simple raise in salary. This is especially true for younger workers and the millennial generation, but applies to many demographics in different industries. These benefits include things like subsided training, flexible schedules, telecommuting, and mentoring programs.

One Society for Human Resource Management survey found that 58 percent of human resource professionals say flexibility is the best way to attract new quality talent, and that percentage is growing every year. Virtual offices allow businesses to seamlessly maintain and grow their operations while expanding their hiring pool of talented potential employees. With more applicants to choose from, businesses can choose to hire staff based on their qualifications, work history, and work style in remote settings. Not every person and not every position is well-suited for a remote working environment, but having virtual office space for occasional use can increase accountability and enhance employer-employee communication.

Not only do virtual office spaces act as a recruiting tool, but they can also serve as a means to retain your most valuable workers. With effective remote working technology and convenient office amenities when you need them, you can secure the loyalty and dedication of your best employees for many years to come.

The process of implementing a virtual office into your current business strategy takes minimal time, effort, and cost when compared to setting up in a traditional office. This working arrangement has become very common, acceptable, and even popular, so there’s no longer an unfavorable stigma or unprofessionalism or instability to worry about.

Virtual Offices in Manhattan

If you’re interested in services for flexible offices in Manhattan, then look no further than NYC Office Suites. We offer day offices, meeting rooms, live receptionists, virtual assistants, business address profiles, and more for our virtual office customers. And we’re committed to helping remote-working businesses become more productive and successful than ever before.

With our virtual office service offerings, you can choose your desired number of private desk office days, meeting room hours, live receptionist voice packages, website and social media virtual mail assistant profile addresses, and flexible workspace packages. These part-time services are attractive options for small, mid-sized, and large companies to expand professional business operations with a minimal outlay. Contact us today to learn more!

How Chair-Free Office Spaces are Changing the Workplace

Black and White Traditional Office Space

If you walked around an office, say a decade ago, you’d likely like see rows and rows of cubicles with desks and chairs at each one. However, the modern office is starting to look a bit different, and all those chairs are starting to disappear!

Chairless office spaces are becoming more popular as medical studies continue to prove the negative impacts of sitting in one position all day long. Meanwhile, many ergonomically inclined office furniture companies are embracing the movement towards the chairless office and offering many new and improved seating alternatives. These factors come into play when creating flexible office spaces, especially if you’re looking for offices to rent in Manhattan.

Alternative Seating Arrangements

The most popular chair alternative these days is the standing desk, which was once considered a curious phenomenon used only by eccentrics. But now it’s just as easy to order a standing desk for your office than a traditional desk and chair.

You can also find kneeling chairs that take the pressure off your feet and ankles and promote better posture while working. Another trend in office ergonomics is to use a yoga ball at your desk instead of a chair. The idea behind this chair alternative is to engage your core, activate your abdominal muscles, and improve your posture,

The Impact of Sitting Eight Hours a Day

Sitting for long periods of time has been linked to a wide range of health issues, some as serious as obesity, cancer, cardiovascular disease, and diabetes. Sedentary lifestyles take their toll on the human body in both the short-term and the long-term.

Health Benefits of Going Chairless

These are some of the many potential health benefits of getting up out of your chair and exploring other alternatives at work.

  • Greater mobility and exercise throughout the day
  • Less risk of weight gain and obesity
  • Better concentration and focus
  • Improved blood sugar levels
  • Reduced back and neck fatigue
  • Boosts in energy and mood

Other Chairless Benefits

However, your health isn’t the only thing that may improve when you ditch the chair and rethink the way you work. Employee surveys have suggested that workers are more productive, less sleepy, and more engaged when they move positions throughout the day. When you change your workstation setup, you may even feel a boost of creativity and motivation as well. Without individual chairs to separate employees, office spaces become more flexible and allow for greater collaboration, creativity, and networking.

At NYC Office Suites, we provide customized and flexible office space in vibrant Midtown New York. No matter what position you like to work in, we have many professional configurations to offer, including multi-person offices, team/project offices, and co-working offices to rent in Manhattan. Contact us today to find the best seating arrangement and office plan for your business needs!

Creating a Happy Office Space for Employees

NYC Skyline - NYC Office Suites

Does your current office space make your employees happy when they come to work?

There are many different ways that you can make your staff feel good about their 9-5 work day that doesn’t necessarily involve getting a raise! One of these ways is to update your office design in a way that’s inviting, inspiring, and eco-friendly.

Whether you’re looking for new offices for lease Manhattan or to upgrade your existing space in the city, here are some tips for creating a happy office space that your employees will love.

Why a Happy Office Boosts Productivity

When employees feel appreciated and that their needs are being met, they are more likely to be satisfied with their jobs and happier in general. Salary, benefits, and vacation time aren’t the only things that drive employee loyalty and satisfaction. In fact, studies have shown that managerial transparency is the #1 factor in employee happiness and that feeling valued is more important than short-term perks.

Guide to Creating a Happy Office

Although every office culture is a bit different based upon the industry and personalities of your employees, these are some clever ways that you can create a happy office environment and give your business the boost it needs.

Move to an Optimal Location in the City

Sometimes it’s hard to feel inspired when you’re stuck in the same place for too long. Perhaps an office move to a more optimal location is just what your company and employees need to renew their passion. Consider moving to a more vibrant location that’s full of energy to spark creativity, or a more convenient location in relation to where you do business.

Have Enough Work Space for Everyone

No one likes to feel claustrophobic at work, so survey your office space to make sure everyone has adequate room to work. If you’re looking for offices for lease Manhattan, NYC Office Suites can set you up with customized, flexible workspace in the heart of Midtown. An open layout with interactive spaces, creative additions, and natural light can make employees much happier to come to work.

Update the Kitchens and Bathrooms

There’s much more to a happy office than just desks, chairs, and cubicles. A modern and well-appointed kitchen will encourage workers to bring their lunch to work and eat healthier. Clean, well-maintained, and stylish bathrooms can also make employees feel good about where they work.

Incorporate Plants and Green Space

An easy and very affordable way to boost the mood in your office is to add plants and flowers around the office. Plants have calming and relaxing properties that can really come in handy on stressful work days. If you are looking to move to a new office, choose a space with easy access to outdoor green space so employees can step away from their desks for some fresh air.

Ask Employees for Input

But honestly, the best way to know what will make your employees happier at work is to simply ask them! Survey your employees on a formal or informal basis regularly to understand which happiness strategies are working and which are not. Communication is essential to any business’ success, and simply asking for feedback can have a huge impact on your work environment and company productivity.

Regulating A/C in the Office: Is Your Temperature Fair for Everyone?

Fair Office A/C Temperatures for All

With summer in full swing, many employees can’t wait to escape the hot, humid weather and enjoy some nice, cool air conditioning. However, every employee has different temperature preferences and can be naturally warmer or cooler than others in the office.

Not only do office temperature preferences vary between genders, but they’re also influenced by the age, race, health, and weight of your employees. Consistently being too hot or too cold also has a way of making employees cranky and reducing overall productivity in significant ways.

Temperature and Gender Differences

There’s a stereotype that men are more hot-blooded and women are more cold-blooded, but the situation isn’t always that black and white. Women often have a larger ratio of body surface to body mass and greater subcutaneous fat content, which makes their bodies stay cooler. However, women taking oral contraceptives, hormone replacement therapy, or going through menopause are likely to be just as warm or warmer than men in the office.

Body temperature also varies with levels of physical activity, illness, and certain medications that employees may be taking. One study found body temperature varies with race the most in older women, and that black women’s body temperature averages 0.13 degrees Celsius higher than that of white women. So while gender is often a concern when discussing office temperature regulation, it’s certainly not the only factor.

Office Temperature & Employee Productivity

Whether too hot or too cold, studies have shown that the temperature of your office has a profound impact on productivity in the workplace. One Cornell University study found that an office temperature of 68 degrees Fahrenheit resulted in 44% more employee errors and that employees were less than half as productive as when the office was 77 degrees (meaning even more errors were committed).

There’s a good reason for this because our bodies waste valuable energy needed for concentration on staying warm when the temperature drops. However, when office temperatures are too warm and cozy, employees tend to get too comfortable, even to the point of drifting off to sleep.

Maintaining a Comfortable and Fair Office Environment

Keeping all of your employees happy with the office temperature is virtually impossible, and some people’s bodies are simply more tolerant than others. Fortunately, there are some fair and energy-efficient ways to help all of your employees stay comfortable in the office environment during the summer.

Here are some temperature regulation tips to consider if you’re dealing with a feuding workplace you’re your employees just can’t seem to agree on the thermostat number.

  • Encourage employees to dress in layers and leave an extra sweater in the office
  • Let natural light in office windows during the day to balance out powerful A/C
  • Make warm beverages (tea and coffee) and cold beverages (water and juice) available to employees at no cost
  • Provide personal-size desk fans to employees who consistently complain of being overheated in the office
  • Turn off unused electronics to cut down on excess heat and conserve energy
  • Don’t make unfair assumptions about office temperature strictly based on gender

What temperature is your office thermostat set at, and how comfortable do you feel in your office environment?

The benefits of leasing short-term NYC private office space versus co-working

If you’re starting a business in Manhattan, or you just recently relocated to New York, NY, one of the biggest questions that you need to ask yourself is do I need to lease a short-term office space? Or should I choose a co-working space in the city?

Office space is important, regardless if you meet with physical clients or not, because, where your office is located says a lot about your brand image, and the quality of the business that you want to represent to the world.

In this article we will break down the benefits of leasing a short-term NYC private office space so you will know if this option is the right choice for you.

Why Lease A Short-Term NYC Private Office Space?

Some of the major benefits that come with leasing a short-term office space in New York, NY or Manhattan include:

  • Your credit rating is not as important as it would be when you buy office space.
  • Monthly rent can be deducted as a business expense.
  • You have the freedom to relocate once your lease term expires.
  • If the real estate market in Manhattan or New York, NY declines, you won’t have to worry about owning an office building in another declining real estate market.
  • You will still have fewer responsibilities than you would if you owned an office space in New York, NY or Manhattan.

As with any financial decision that you make regarding your business you should always calculate the opportunity costs and then factor in if leasing an office space is the right move for you to make during this stage of development in your business.

Although many people tell you that it’s always better to work in a co-working space, especially if your business is just getting off the ground, the reality is that leasing a NYC Private Office Space is always better, because, this will enable you to have the freedom to meet with clients and so much more.

You will also be able to enjoy the privacy that comes from working in a private office space, without having to look over your shoulder if you’re on the phone, or worrying about if the data on your laptop may be compromised on the Wi-Fi network.

Leasing an Office Space Also Helps With Business Growth

There’s no denying that we have many coworker office spaces in Manhattan and New York, NY right now, but the reality is that once your business grows, you may have to take on another employee, and leasing a co-worker space only makes business growth more difficult because, you will not be able to properly manage that employee in a co-workers space as you would in a NYC Private office Space.

Many private NYC office spaces also come with amenities including: copiers/scanners, meeting rooms, 24-7 security, full service café, high speed internet, and these amenities will make running your business much smoother especially if you have to meet with clients at the last minute, or hire employees in the future.

Learn More

To learn more about our Short Term NYC Private Office Spaces that we have available for lease contact us today by calling (800) 346-3968 or connect with us through our website.

Benefits & Costs of Having a Virtual Office in NYC

Benefits of a virtual office

The New York virtual office or business center is an attractive way to get the workspace you need, and is changing the way the city works and does business. An increasing number of employees are working remotely, part time, and freelancing. Additionally, rising direct lease real estate prices continue to put pressure on NYC companies with limited budgets. A company’s need for Manhattan office space is evolving and calls for a flexible-term alternative.
A virtual office or flexible-lease office business center can provide a practical solution and professional alternative to direct lease office space by providing companies with an address, communication services, and more. However, there are a few considerations to keep in mind before making the switch or starting a new business in a virtual office space or flexible office center.

Cost of a Virtual Office

If you are thinking about using a virtual office or executive suite space in NYC instead of a traditional commercial lease space, it is important to understand the cost differences between the two models.
Enrolling in the NYC Office Suites Virtual Office program starts at just $1.50 per day. The virtual office program offers a number of high-profile business addresses, dedicated NYC phone numbers, conference rooms, and private Manhattan short-term offices. Virtual office features are offered à la carte so you only pay for the services you need. For example, you can get 1-3 desk full-equipped private offices for $50 per day per month, voice services for $50 per month, virtual assistant/mail management for $75 per month, and unlimited business hour workspace for $495 (and less) per month. The flexibility allows you to tailor the services to the needs of your growing business.
In contrast, in a traditional office space the average business spends much more per employee for their space, due to the many costs involved and the overly dedicated use of space. Usually the lease locks you in for three years, in many cases much longer.

Pros of a Flexible Virtual Office in Executive Suites

Having a virtual office means that employees can work from home without the inconvenience and waste of time spent commuting. Surveys show that workers increasingly value schedule flexibility without the traditional constraints of fixed hours that come with a fixed location. Virtual offices can encourage you to reduce the use of paper in favor of space-saving and eco-friendly electronic communications and storage.
Virtual offices and office business centers with flex terms offer a professional presence and even privacy for a fraction of the price of a traditional space, which is especially important for startups, nonprofits, and businesses looking to cut costs. With a virtual office, you cut out expenses for buying or leasing a property, utility bills, and maintenance. With reduced overhead costs and term commitments, companies can take more creative risks and spend money on developing relationships with new clients and building existing ones. It’s “Workspace as a Service” and it’s a big edge to have over the competition.

Cons of a Virtual Office

However, there are some drawbacks to the virtual office that you should be aware of as well. If you want a space that is heavily branded, has its own receptionist at the elevator, or which reflects your unusual personality then a virtual office space should be customized slightly with color walls and decals and located well within the business center. Likewise if a particular building location is critical for your business, you may have a hard time finding an office business center in it.
Also, although nontraditional work schedules are in fashion these days, not every employee can handle this type of responsibility when the line between work and home routines becomes blurred.

Is a Virtual Office Right for Your Business?

Whether or not a virtual office at an executive suite is right for your company largely depends upon the type of industry you are in and your management style. However, virtual offices with flexible terms have many advantages and will undoubtedly be a big part of the future of business, so it’s smart to familiarize yourself with their prebuilt features and how they will work for you.
We would be happy to tell you more about our customized virtual offices and proud to show you around, so give us a call at 800-346-3968 or send us a message via online contact form.

Benefits of a Furnished Business Center: Flexible Office Space New York City

Flexible Office Space in New York City

A furnished workspace is critical for global sales offices, small businesses and New York technology start-ups, especially those who are building a business on a budget. It can take the hassle and expense out of finding the perfect office space. It lets you get your business started off on the right foot quicker and with less investment upfront. The many different perquisites of using flexible office space include the following:

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Trendy Branded Office Space: Good or Bad for Your Company’s Brand Image?

Office Space NYC

Branded office space is a rapidly expanding trend in the business world, especially for startups that need flexibility. It allows companies to avoid tying up their money in office space especially in the initial stages of their growth when capital is tight. Shared office space in New York City helps keep your business expenses down, while providing a professional space where you can meet your clients. In today’s mobile world, you can run your business from anywhere in the city, but you want to greet your clients at a polished-looking office space. You want New York office space that is conveniently located in a busy market growth area and also offers lease flexibility. The truth is that NYC office space is limited in the highly-coveted Manhattan real estate market. This has led to strong growth in branded temporary office space. You have to ask yourself are these branded workplace spaces beneficial to your company’s image?

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