5 Tasks to Delegate to Your Virtual Assistant

5 Tasks to Delegate to Your Virtual Assistant

Busy entrepreneurs and managers can greatly benefit from hiring a virtual assistant, but it can be difficult giving up control of what you do best. Hiring someone to handle some of your day-to-day tasks is a big decision financially as well. But in today’s remote, digital working environment, it’s becoming easier and more affordable than ever to off-load mundane and time-consuming tasks to someone you can trust.

Here is some information about what a virtual assistant can do for you and five tasks to consider delegating to a qualified professional for your business. Establishing a virtual office New York may be an even better option for companies in certain industries.

What is a Virtual Assistant?

Virtual assistants provide administrative, technical, creative, and organizational assistance to individuals and companies. But unlike traditional secretaries, virtual assistants typically work remotely from a home office and may have multiple clients at the same time. Modern businesses consider virtual assistants to be an efficient and cost-effective way of doing business. This is because you can use VA services just when you need them, rather than paying someone a full-time salary with benefits.

Bookkeeping

Keeping track of finances is important for any business, but these tasks take a lot of time and attention to detail. Virtual assistants can help you follow up on outstanding invoices, unpaid bills, and order supplies when necessary. All of these things will make life easier down the road when its time to do your taxes or face an audit.

Data Entry

Regardless of what industry you’re in, data is what makes the world go around. Data is commonly collected on spreadsheets to keep track of colleague contact information, orders placed, and project tracking. Data entry typically involves sitting in front of a computer for prolonged periods of time, so make sure that your assistant is skilled in this area and free up some of your own time.

Scheduling

Meetings, conferences, and events are a way of life when you’re running a successful business, but it can be hard to keep track of all those dates and times on your own. Scheduling is an excellent task for a virtual assistant to take over, especially if your work-life balance is getting a little unbalanced. Specific scheduling tasks to delegate include booking flights and hotels, making rental car reservations, setting up conference calls, and providing reminders about important family dates on the calendar.

Social Media Updates

For businesses, social media isn’t just fun and games. It involves tedious and time-consuming processes of constantly updating multiple platforms while trying to be creative and engaging with every keystroke. Fortunately, an experienced VA can assist with marketing, copywriting, and image work to make posting to social media a profitable venture and worth the effort.

Online Research

These days, you can find learn about pretty much anything with a quick Google search. But more in-depth research requires sifting through the junk to uncover reliable information from trusted sources. Online research is something that a VA can assist you with in pretty much any subject area you choose.

Virtual Office for Rent in Midtown Manhattan

Of course, these are just a few of the many tasks that a virtual assistant can help you with, but they are some of the more time-consuming ones that likely take away from your time and talents. At NYC Office Suites, we have a virtual office for rent to suit every type of business.

A virtual office New York provides companies and individuals access to a high-profile business address, a dedicated NYC phone number, conference rooms and private Manhattan short-term offices for a fraction of the cost of a full-time temporary office. Live receptionist voice packages, website & social media virtual mail assistant profile addresses, and flexible workspace packages are all available and more affordable than you’d think. We also have customizable plans that allow you to choose only the services you need.

Give us a call today at 800-346-3968 to learn more about what virtual office solutions can do for you!

Practical Strategies to Manage Virtual Employees

NYC Office Suites provides virtual office space in Midtown Manhattan with many flexible and customizable options.

Virtual office space is the work environment of the future, but many businesses are still trying to learn what this actually means for their managers and employees. Running a company with virtual employees is vastly different from operating a more traditional model; however, this innovative approach may be the key to take your company to the next level.

In this article, we’re looking at the various aspects of managing virtual employees and things to keep in mind while overseeing a virtual office space.

Hiring Virtual Employees

It may surprise some managers to learn that the process of hiring virtual employees is very similar to hiring new team members to work in your office.

Spend time assessing the skill set of potential candidates because this is a top identifier in making your decision. But also, pay attention to personality traits and how candidates communicate. Red flags that may come up are candidates that don’t understand their role in your company, candidates that get overly stuck in the details, and schedule inflexibility.

Key Virtual Employee Traits

Let’s face it – some individuals are more suited towards remote work than others. Much of this has to do with a person’s work style and personality. Here are some key virtual employee traits to look for in potential candidates.

  • Self-motivated
  • Independent
  • Highly disciplined
  • Efficient communicator
  • Proactive
  • Assertive
  • Past experience working remotely

Maintaining Communication and Accountability with Virtual Employees

It can definitely be a challenge to readily accessible and open lines of communication and ensure that virtual employees and managers stay accountable to each other. There are many online tools that have been developed to help remote employees and their managers connect in productive and efficient ways. Some of the most popular apps being used for internal communication purposes are Slack, HipChat, and Campfire. Skype, Trello, and Google Hangouts are also good options to try with your virtual employees.

To maintain accountability, it is important to set deadlines and request progress reports, just like you would in a traditional working arrangement. It’s also crucial to explicitly express your intentions and expectations with every project. Finally, provide feedback on a regular basis to keep everyone on the same page and continuously motivated to get the job done.

Tracking Virtual Employee Work Performance

Tracking performance is another major concern among companies that are new to hiring virtual employees. But if your employees aren’t in your office during the business week, modern technology makes it possible to keep track of what they are doing and address problems before they become major problems.

If your virtual employees feel like they’re being spied on, this will make them feel distrusted and decrease morale. However, weekly face-to-face video conferences may help facilitate productive chats about accomplishments and frustrations during the week. Basecamp is one example of project management system that helps track how projects are flowing and how much time is spent on those projects. A variety of web-based platforms can help you set up metrics to measure progress and determine whether remote working arrangements are helping or hurting your business.

The Role of Virtual Offices

Although working with employees virtually can work very well most of the time, sometimes you need an in-person meeting to get the job done right. NYC Office Suites provides virtual office space in Midtown Manhattan with many flexible and customizable options.

Choose your number of private 1-3-desk day office days, 2-25-person meeting room hours, live receptionist voice packages, and even website and social media virtual mail assistant profile addresses. Companies of all shapes and sizes can utilize this part-time service to coordinate and expand professional business operations at a reasonable price and with minimal outlay. Give us a call at 800-346-3968 or send us a message to learn more!