The Impressive Benefits of a Professional Virtual Office for Solopreneurs

The Impressive Benefits of a Professional Virtual Office for Solopreneurs

business people discussing thoughts

Solopreneurs have a certain reputation for being resourceful and making the most of their innovative ideas to succeed. These are the hardworking individuals often set up with laptops at their local coffee shops to put in long hours and grow their businesses from the ground up.

But if your business is growing fast, connecting with new clients, and working to establish long-term partnerships, it may be time for an upgrade. Here are some ways that investing in virtual office features, such as a prominent business address and phone number, can take “solopreneurs” to the next level.

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5 Tasks to Delegate to Your Virtual Assistant

Busy entrepreneurs and managers can greatly benefit from hiring a virtual assistant, but it can be difficult giving up control of what you do best. Hiring someone to handle some of your day-to-day tasks is a big decision financially as well. But in today’s remote, digital working environment, it’s becoming easier and more affordable than ever to off-load mundane and time-consuming tasks to someone you can trust.

Here is some information about what a virtual assistant can do for you and five tasks to consider delegating to a qualified professional for your business. Establishing a virtual office New York may be an even better option for companies in certain industries.

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Practical Strategies to Manage Virtual Employees

NYC Office Suites provides virtual office space in Midtown Manhattan with many flexible and customizable options.

Virtual office space is the work environment of the future, but many businesses are still trying to learn what this actually means for their managers and employees. Running a company with virtual employees is vastly different from operating a more traditional model; however, this innovative approach may be the key to take your company to the next level.

In this article, we’re looking at the various aspects of managing virtual employees and things to keep in mind while overseeing a virtual office space.

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Virtual Office Space as a Recruiting Tool

Young Professional Working in a Virtual Office Space

The costly and inflexible nature of leased office space simply doesn’t work with modern business. Many employers are exploring alternative work strategies to accommodate the expectations of an evolving workforce without sacrificing productivity or professionalism.

Virtual offices in NYC have the potential to transform the way the world does business for innovative companies and the talented individuals who work for them. Better yet, virtual offices can even serve as a recruiting tool to attract new talent and retain valuable employees.

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Benefits & Costs of Having a Virtual Office in NYC

Benefits of a virtual office

The New York virtual office or business center is an attractive way to get the workspace you need, and is changing the way the city works and does business. An increasing number of employees are working remotely, part time, and freelancing. Additionally, rising direct lease real estate prices continue to put pressure on NYC companies with limited budgets. A company’s need for Manhattan office space is evolving and calls for a flexible-term alternative.
A virtual office or flexible-lease office business center can provide a practical solution and professional alternative to direct lease office space by providing companies with an address, communication services, and more. However, there are a few considerations to keep in mind before making the switch or starting a new business in a virtual office space or flexible office center.

Cost of a Virtual Office

If you are thinking about using a virtual office or executive suite space in NYC instead of a traditional commercial lease space, it is important to understand the cost differences between the two models.
Enrolling in the NYC Office Suites Virtual Office program starts at just $1.50 per day. The virtual office program offers a number of high-profile business addresses, dedicated NYC phone numbers, conference rooms, and private Manhattan short-term offices. Virtual office features are offered à la carte so you only pay for the services you need. For example, you can get 1-3 desk full-equipped private offices for $50 per day per month, voice services for $50 per month, virtual assistant/mail management for $75 per month, and unlimited business hour workspace for $495 (and less) per month. The flexibility allows you to tailor the services to the needs of your growing business.
In contrast, in a traditional office space the average business spends much more per employee for their space, due to the many costs involved and the overly dedicated use of space. Usually the lease locks you in for three years, in many cases much longer.

Pros of a Flexible Virtual Office in Executive Suites

Having a virtual office means that employees can work from home without the inconvenience and waste of time spent commuting. Surveys show that workers increasingly value schedule flexibility without the traditional constraints of fixed hours that come with a fixed location. Virtual offices can encourage you to reduce the use of paper in favor of space-saving and eco-friendly electronic communications and storage.
Virtual offices and office business centers with flex terms offer a professional presence and even privacy for a fraction of the price of a traditional space, which is especially important for startups, nonprofits, and businesses looking to cut costs. With a virtual office, you cut out expenses for buying or leasing a property, utility bills, and maintenance. With reduced overhead costs and term commitments, companies can take more creative risks and spend money on developing relationships with new clients and building existing ones. It’s “Workspace as a Service” and it’s a big edge to have over the competition.

Cons of a Virtual Office

However, there are some drawbacks to the virtual office that you should be aware of as well. If you want a space that is heavily branded, has its own receptionist at the elevator, or which reflects your unusual personality then a virtual office space should be customized slightly with color walls and decals and located well within the business center. Likewise if a particular building location is critical for your business, you may have a hard time finding an office business center in it.
Also, although nontraditional work schedules are in fashion these days, not every employee can handle this type of responsibility when the line between work and home routines becomes blurred.

Is a Virtual Office Right for Your Business?

Whether or not a virtual office at an executive suite is right for your company largely depends upon the type of industry you are in and your management style. However, virtual offices with flexible terms have many advantages and will undoubtedly be a big part of the future of business, so it’s smart to familiarize yourself with their prebuilt features and how they will work for you.
We would be happy to tell you more about our customized virtual offices and proud to show you around, so give us a call at 800-346-3968 or send us a message via online contact form.

How to set up a Virtual Office

Without a doubt, Manhattan office space can communicate a company’s quality, professionalism and prestige.  However, this often comes at a cost that many companies can’t support or simply find unnecessary to bear.  Or perhaps there might not be a need for 24/7 physical space and just a Manhattan address would suffice.  Whatever the needs may be, enter the virtual office.

A good virtual office program allows a company to have a premium New York address in the heart of the city, easily accessible through every major method of public transportation. But it also offers many additional services, such as a New York phone number and phone answering, mail forwarding, lobby listing, private day offices and available conference room space.  If you think this option may be a good fit for you, read on to learn more about setting up a virtual office.

When Setting up an Office, Think Daily Use

Setting up an office begins with assessing some of your company’s day-to-day requirements and considering the potential advantages of a virtual office: would you benefit from college-educated, cordial receptionists answering and forwarding your clients’ phone calls?  Would you make use of a ready-to-use private day office when you feel the need to have a quiet, professional environment to work in, or perhaps conference rooms with full telecommunication infrastructure in which to have an important meeting with prospective clients?  After making these assessments, it is important to have the flexibility to choose a configuration that best reflects what you need and what is best for your company.

how to set up a virtual office

Establishing a Virtual Office in New York

Whether it is the premium New York address, available private day offices and conference rooms, full receptionist services or a number of other advantages, it’s easy to see how virtual office program can serve as a cornerstone of a modern, successful company.

If you’re less than familiar with the process of setting up a virtual office and configuring it to your needs, you’re not alone. NYC Office Suites can provide you with the full range of options and amenities that you may need. But we can help also help you to tailor your virtual office with sensitivity to your budgetary constraints.

Having a virtual office in New York is an inexpensive and often effective business tactic.Contact NYC Office Suites online or call 1-800-346-3968 today to discuss your options.

 

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Securing Manhattan Executive Office Space

Gaining and maintaining a presence in New York City is an aspiration for many business owners. The prestige that comes along with an address in New York City is substantial, but the value of an office space in America’s economic capital goes beyond just appearances. From a geographical standpoint, Manhattan executive office space puts you in an optimal location to hire from a highly talented and qualified group of job seekers, as well as develop business relationships with some of the nation’s most promising companies.

Whether you’re an entrepreneur starting a new venture or an established company looking to grow your business, executive office space in NYC can provide the support you need to thrive.

What an Executive Office Suite Can Do for You

Conveniently, Manhattan executive office spaces are often available fully furnished and ready for use. Furnishings can include an executive-style desk and chair, storage cabinets, lighting and a small table for group meetings. Executive office space providers in NYC may also offer access to nearby conference rooms within the building where your executive office suite is located. This allows you to work in a space that provides economy for day-to-day operations, but also flexibility when you’re hosting meetings with clients or satellite employees.

executive office space nyc

Executive Office Space in NYC Doesn’t Have to Involve Sacrifices

Amenities available in your Manhattan executive office space often include all of the considerations that you might naturally expect in a larger office environment. This includes access to high-speed internet, a live receptionist to field phone calls and receive visitors, IT support, virtual assistant service and more. And although executive office suites are built for privacy and security, they’re nonetheless suitable for supporting multiple employees – this can be achieved through the use of several desks within your office, a divider, or an open-plan that maximizes the effective use of the space.

Our Offerings

At NYC Office Suites, we specialize in executive office space solutions that deliver the ultimate in professionalism, flexibility and convenience. With four class A Manhattan locations in Midtown, we provide ready-to-use office space in the heart of the action. You’re looking to expand or establish a presence in Manhattan. Our modern, secure office suites and virtual offices allow you a fiscally viable and geographically enviable path toward these goals. We invite you to tour our galleries to see the full range of Manhattan executive office space options that we offer. To talk with a representative about your specific office space needs, call us at 1-800-346-3968 or contact us online.

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The NYC Virtual Office: Good for Good Business

An NYC virtual office can increase your revenue with a truly minimal investment.  In a virtual office format, your live receptionist handles your business affairs and helps promote your business to the world. Having a virtual answering service in NYC lends your firm a human component in a location that is synonymous with modernity and global business.  A human voice (and a smile) greets your clients instead of a recorded message.  This presence goes a long way in business relations. It says: “We care.”

In addition to the relational component that a live receptionist provides for your clients, there are also many personal benefits that come with employing a receptionist, including reduced stress and the confidence that comes with knowing that your business is running properly and being represented well.  Your live receptionist service includes personalized phone answering, call screening, and call forwarding.

Using a Virtual Answering Service in NYC

The benefits of employing a virtual answering service in NYC are not only relational – they’re also practical. A live NYC receptionist is present in the city when you are not. When you are traveling or meeting with clients, a receptionist maintains a presence for your NYC mailing address services, guests and contact details.  A live receptionist ensures your postal needs are received and maintained in a timely and secure manner, that your packages are received and not returned or lost in the mail. Mail Service in NYC

Most importantly, you are made aware of your mail so that you can prioritize your work schedule. You can be clear at all times where documents are and make business decisions accordingly. Courtesy of your Manhattan virtual answering service, a live assistant maintains your NYC mailing address at a class A commercial office rental location, applies postage for you and provides weekly mail forwarding services.

The Qualities of a Great Live Receptionist

A great receptionist is someone who is looking out for you and your business needs. While technology has expanded business capabilities and expanded market reach, it would be silly to rely on computer software to look out for you. Technology should be a tool, not a substitute for business, and that’s where a virtual office and accompanying live receptionist come into play. As an integrated package with your virtual or full time NYC office and meeting room rental, your client service representative:

  • Books conference rooms
  • Attends to your meetings
  • Scans and archives document for electronic storage and executes google searches

At NYC Office Suites, our virtual office offerings and live receptionists are capable of integrating your NYC business address and Midtown Manhattan office presence.  We can provide the attention and care you and your clients need. The live receptionist is there to ensure your business operations are running smoothly. The receptionist knows you, your business and its happenings, and can thus provide up-to-date information and clear contextual instructions regarding your business handlings.  Check out NYC Office Suites’ virtual office packages at www.nycofficesuites.com

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‘Virtually’ Prepared for the Next NYC Disaster via Cost-Effective Midtown NY Virtual Offices

Posted on May 3, 2013 by Jonathan Thistlewood

Apr. 19, 2013 – NEW YORK — New York, April 19, 2013: NYC Office Suites, New York’s leading provider of flexible Midtown temporary office space, provides customers with inexpensive and reliable virtual offices in proven-resilient Midtown New York City. When Hurricane Sandy decimated Downtown New York, and many commercial office landlords in that area provided little or no relief to their tenants, clients who had a virtual office in NYC with NYC Office Suites (http://virtualoffices.nycofficesuites.com/) received preferential pricing for suddenly scarce fully operational turnkey Midtown offices.

NYC Office Suites has Manhattan businesses covered in the event of another flood-related emergency with its reliable Midtown office space locations.
Mr. Dan Entwistle, President of NYC Office Suites, said: “A virtual office agreement in safer locations in NYC, like ours in Grand Central and the Plaza District, provides enhanced access to emergency backup plug-and-play offices at a low monthly cost. Any business that feels it may be in a vulnerable area will consider signing a virtual agreement with us for as little as $1.50 per day in order to have a basic disaster recovery plan.”
NYC Office Suites offices are located in reliable class A location Midtown buildings near Grand Central and are equipped with professional security, backup Internet, managed phone services and trained service personnel.

NYC Office Suites offers virtual office packages to suit any business size or budget. Businesses interested in the disaster recovery aspects of the service may sign up for even the most basic virtual office plans, such as those with only a mailing address, or perhaps throw in meeting room hours or day office subscriptions for Midtown off-site meetings.

NYC Office Suites also provides term-flexible full-time office space for rent (http://www.nycofficesuites.com/locations/commerce/index.html), so its facilities already feature furniture, advanced telephone handsets, business-class high speed Internet with wireless access, fully managed firewall infrastructure, printing, scanning, package handling, lockable private offices, cleaning, pantries and many other critical business amenities.

Mr. Entwistle concludes: “Signing Midtown virtual or term-flexible office contracts is the responsible thing to do if a business otherwise chooses to office in NYC’s more flood-prone, vulnerable areas (Downtown through Midtown South). For sure, many of our Hurricane Sandy clients have a new appreciation for Midtown and flexible leasing in general.”

Virtual Office Configurations Make Midtown NYC Office Prestige Accessible

NYC Office Suites is again proving that a business does not need a large budget to access prestigious Class A location, furnished and turnkey New York City office space. On its newly-expanded virtual offices website (virtualoffices.nycofficesuites.com), NYC Office Suites now details three simple low-cost subscription options.

Daniel J. Entwistle, President of NYC Office Suites, said, “while the value of the virtual office subscription program is in its essentially limitless flexibility, we have found it helpful to focus our clients on the possibilities by designing three simple example packages. These options do reflect some of our clients’ more commonly desired features.”

At a $90 per month price point, the New York virtual office user receives: Class A business address; lobby listing; and access to an impressive range of al-la-carte discounted products and services. This valuable access includes: fully-equipped day offices; fully-equipped meeting rooms; trained receptionists and other support staff; kitchen and lounge; on-site wireless access; and copiers and scanners.

At a $290 per month price point, the New York office space user receives everything in the package above, plus: NYC telephone number; personalized phone answering; call forwarding; one day of private office use per month; and one hour of conference room use per month.

At a $490 per month price point, the NYC office user receives everything in the package above plus five days of private office use per month.

Mr. Entwistle adds, “be sure to contact the NYC virtual office sales team to modify, add or alter specific features to accommodate your unique office space needs at one of our prestigious Manhattan locations.”

NYC Office Suites operates office business centers, otherwise known as executive suites, at three New York landmarks: the Graybar Building at 420 Lexington Avenue; the Commerce Building at 708 Third Avenue; and 1350 Avenue of the Americas. Each office suite is equipped with leading edge business technologies and other amenities needed to function in a fast-paced environment. For more information regarding New York office space and New York meeting rooms, visit NYC Office Suites’ website athttp://www.nycofficesuites.com/ For more information regarding New York virtual offices, visit http://virtualoffices.nycofficesuites.com/.

About NYC Office Suites
Founded in 1988 by Jean and John Entwistle, NYC Office Suites’ focus was to provide turn-key, executive offices with flexible contract terms and customer service excellence. The first location for the company was established in the Graybar Building at Grand Central Terminal offering services for office space rental. In 2000, Daniel J. Entwistle joined the organization as President. Daniel Entwistle identified new opportunities to meet the growing demand of businesses and began the company’s rapid expansion both at the Graybar Building and in a nearby location at 708 Third Avenue. This strategic move resulted in making NYC Office Suites the largest provider of turn-key, executive office suites in the Grand Central District. In 2009, NYC Office Suites acquired 75,000 square feet at 1350 Avenue of the Americas and expanded operations into the prestigious Plaza District. The Plaza District location is the single largest executive office business center facility in New York City.

Contact Details:
(800) 346-3968
Email: info@nycofficesuites.com
Website: http://virtualoffices.nycofficesuites.com/
Website: http://www.nycofficesuites.com/

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