Cost-Effective Strategies for Start-Ups Renting an Office

Cost-Effective Strategies for Start-Ups Renting an Office

If renting full-time office space isn’t a good fit for your start-up at this time, send NYC Office Suites a message

As a follow-up to our popular article, “Is it Time for Your Startup to Rent Office Space?” we wanted to share some strategies for start-ups in rented spaces. An increasing number of start-ups are looking for meeting space NYC to coordinate with their teams and connect with clients in a professional way.

But it’s essential that these companies can still operate at a cost-effective arch as their businesses scale while maintaining a high level of productivity at the same time. In the sections that follow, we’ll highlight some of the best ways that start-ups can increase productivity and cost-effectiveness while paying for a roof over their heads.

Carefully Choose Your Location

As with all types of real estate transactions, it’s all about location. You’ll want to choose a location for your rental office that’s convenient for your team so that commuting to work doesn’t cut into employee productivity. You’ll also want to be in a place to attract new talent when your startup begins to grow. Also, think about what amenities you would like nearby, and choose a lease length that you’re comfortable with.

Develop Your Landlord Relationship

As a renter, you will likely depend upon your landlord to make basic repairs and tend to maintenance issues. But before you sign a lease, do some digging into your potential landlord’s creditworthiness and trustworthiness. It is recommended to have a credit check run on landlords to ensure that they aren’t restructuring loans they can’t repay or are in some type of financial trouble. If everything checks out, stay on friendly terms with your landlord so that maintenance issues are resolved quickly and don’t cut into your start-up’s time or expenses.

Look into Furnished Office Options

The cost of furnishing an office can be extraordinary and really set back new start-ups. Lots of start-ups are attracted to shell spaces to save money. But the process of shopping for, buying, delivering, and arranging flooring, furnishings, and light fixtures is also very time consuming. If your team is already putting in more hours than it can handle, look into furnished office options to avoid a productivity decline.

Sublease Unused Space

It’s often recommended that start-ups choose a slightly larger space to rent than they’ll initially need to allow room for growth. But that extra space may cost you extra money that your company doesn’t necessarily have in the beginning. To remedy this, consider renting out a portion of your space to another individual or small company to help you cover costs. Of course, you’ll need to confirm with your landlord that subleasing is allowed in your contract before making this move. If so, choose a sub-tenant that compliments your business in some way so that you can develop that relationship in close quarters for mutual benefit.

Learn About Tax Deductions

While the initial financial burden of renting office space may be daunting, you may be able to enjoy some tax deductions to offset those costs. For example, monthly payments are often tax deductible, which means renters may be able to write those off as a business expense.

Consider Conference Room Rental NYC

For some start-ups, it might not be necessary or cost-effective to have a full-time office space that employees come to every day. NYC Office Suites specializes in conference room rental NYC with convenient Midtown Manhattan locations. These meeting spaces are available when you need them, by the hour or by the day in a discounted subscription format.

Our administrative staff can assist with everything from presentation prep to transportation arrangements, and our technology team can help you set up calls, teleconferences, and webinars. With rates starting as low as $39/hour, these conference rooms are ideal for hosting company events as well. If renting full-time office space isn’t a good fit for your start-up at this time, send us a message or call us at 1-800-346-3968 to learn more about getting a New York City meeting room whenever you need it.

7 Skills Every Digital Nomad Needs to Be Productive

Contact us next time you’re in need of some meeting space NYC

Remote working has already begun to transform the way that companies do business, and it’s been estimated that a billion people will work as digital nomads by the year 2035. Working from “wherever” might sound appealing to employees trapped in cubicles, but not everyone or every industry is well-suited for this type of arrangement.

Yet there are many ways that remote workers can be just as productive and efficient (or more so!) than their peers in traditional office environments. In this article, we’ll cover the seven most important skills, habits, and traits that digital nomads need to maximize productivity wherever they find themselves working.

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Startups: Flexible Office Space Gives You the Power to Think Big

Flexible office space helps provide small startup businesses with the resources they need to survive. In New York City, there is a lot of competition for a finite amount of resources. Starting a business in this town is no easy feat. Commercial office rents can sky rocket in the most coveted neighborhoods, and we all know that image and locations like Grand Central Terminal are everything when you are growing a business from the ground up.

How Can a Flexible Office Space Give My Startup Business a Polished & Professional Look?

Creating a strong image is the first step in building a successful startup business. Your company’s logo and website are essential when consumers are looking for your services and products online. The look, feel and tone of your firm’s digital persona are important during this information-seeking stage. Consumers will decide to contact your business based on the feeling they get after viewing your website and its content. Your audience will decide to transact with your business only after processing the digital/visual cues you have communicated with them through your company’s digital image.

Then what?

What happens after your startup business successfully grabs the mindshare of that once digital audience member and now potential client?  What do you do if this potential client now wants to meet with you and your slim team of two employees? You can’t possibly host potential clients at your operations office in your grandmother’s garage. This is the precise time when partnering with a flexible office space provider such as NYC Office Suites is your saving grace.

Having the intellectual acumen to run a startup business is just the start. Once a potential client is interested in meeting your team, you are faced with presenting the same level of professionalism portrayed on your website to the “real world”. Your small business’ first impression is everything, so it’s imperative that you get it right the first time.

Manhattan Conference Rooms & an NYC Mailing Address For Your Startup Business

Meeting your potential client at a stylish Manhattan conference room at a high profile location such as Midtown East, the iconic Graybar Building, Plaza District or theCommerce Building on the east side can make all the difference. Stepping inside a building equipped with a doorman, lavish floor plan and in some cases a great view, will only increase your startup’s chances of booking that business.  When compared to a garage or even a standard office building in a no-name neighborhood in the outer boroughs, a Midtown Manhattan conference room is your small business’ ticket to ride with the corporate big leagues at a cost-effective price.  Additionally, a NYC mailing address can only increase your chances of wooing that potential client.  Our high profile NYC mailing address services are carried out by NYC virtual assistants and also come with the opportunity to have our live receptionists forward your calls.

Running a successful startup business is not easy, especially in a city known as “the capital of the world”. Let NYC Office Suites take care of the simple–yet very important–aspects of your small business

operations, such as the logistics associated with finding and booking space in Manhattan conference rooms and receiving, sorting, and forwarding the contents of your NYC mailing address. With the right product or service, the right talent, and a polished look, your startup business will be sure to be a contender. Contact NYC Office Suites today to get started on building the small business of your dreams.

Call us at 1-800-346-3968.

 

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Finding New York City Meeting Space on the Fly

It’s difficult to book a New York City meeting space and set up your winning business presentations well in advance of your needs. Even if you book a Class A NYC meeting room a month in advance, you may encounter a cancellation or rescheduling. You may even, while walking around Midtown Manhattan, encounter a few colleagues, promising potential hires, or a client prospect or two and want to have private meetings on demand. Where can you find interview or conference rooms in NYC “on the fly,” what advantages do they offer?

Conference Rooms in NYC Convey Professionalism

You want to avoid a long and expensive delay by looking for meeting space in inappropriate places. We’ve seen some “interesting” spaces out there, including warehouses and barber shops! You also want to avoid discussing, in loud voices, what are important and sensitive details at crowded coffee shops or other restaurant venues. You could quickly tidy up your living room for a conference room lounge, but in many cases a home meeting raises more than a few questions about your confidence in your value proposition.

Quality Midtown New York City meeting spaces are available that are inexpensive, professional, convenient and on-demand. That‘s because reputable Manhattan Office Business Centers maintain high quality, clean, well-lit, highly staffed, furnished, and equipped space for use by their full time clients. And when their clients are not using the shared office and conference room space, they rent it out to outside business professionals.

When booking NYC meeting rooms, here are some items to consider:

  • Time, date and length of Midtown meeting: Often, after-hours meetings are quite a bit more expensive for outside clients due to the need to pay overtime rates to the staff.
  • Size of meeting: Larger meetings should require a bigger outlay. Please be sure to ask about the room size, the number of people who can sit at the table, and the number of people who can sit at the table plus the number of people who can sit along the sides (if that is a possibility). Also note that for more intimate meetings, for say 3 people, you may be able to save a lot of money by simply booking a day office for the day.
  • Equipment included: If there is no large flatscreen, you may ask about or bring a projector. Also, make sure the phone type you need is included, and that there are no charges for domestic calling.
  • Catering needs: In New York City, there is no need to worry about where you are going to get food. Food vendors are everywhere. However, you will want to make sure it’s OK to bring food up to your conference room space if necessary.
  • Pictures: Make sure you can get a picture of the exact conference room, and pre-tour it if possible.

Advantages of NYC Meeting Rooms vs. a Hotel

Should you go with a hotel? Hotels seem like a good choice for companies who have taken down a block of rooms in that venue, but in fact your productivity will improve by meeting in the bona-fide business setting enjoyed at a Class A flexible office space location. Additionally, hotels also upcharge significantly for catering and other services that would have been included at your shared office meeting room.

conference rooms in nyc

Booking a Class A Conference Room Can Include Increased Value

You may be introduced to a serviced office space with premium meeting rooms through a booking service, but you will find it better to “go direct” once you are comfortable and find yourself having meetings. A virtual office program in a Class A Midtown Office Business Center location is one way to reduce your costs. For frequent Midtown meeting space users, a discount starting at 50% for fully equipped meeting rooms can be achieved in some cases, and you can add a la carte business services such as an NYC mailing address, New York live receptionist and Manhattan virtual assistant services at a very low cost. You will also want to make sure that your virtual office and virtual meeting space provider has a mobile-enabled portal to use for bookings.

At NYC Office Suites, we offer a number of NYC meeting room options. To find out more and book a space, get in touch with us online or by phone at 1-800-346-3968.

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Meeting Rooms By The Hour

NYC Office Suites Rents Meeting Rooms By The Hour!

NYC Office Suites rents meeting rooms and corporate event centers in Midtown NYC by the hour to interested business owners who need to hold meetings in New York City. You don’t have to rent an office in Midtown Manhattan through NYC Office Suites in order to rent one of their private executive boardrooms. NYC Office Suites has a range of conference rooms available to rent and can accommodate the smallest meeting to the largest town-hall style training sessions. You can simply call NYC Office Suites and rent a half day, full day, or even just an hour of meeting room space.

Before you call regarding your meeting at NYC Office Suites, make sure you know when you want to schedule your meeting, and how many people will be attending the conference in Midtown Manhattan. Video Conferencing and Administrative Assistance is available through NYC Office Suites, so before you pick up the phone, you may also want to figure out whether or not you will need to utilize these popular services so you can get a quick quote from the NYC Office Suites salesperson helping you with your meeting room needs.

The great thing about holding a meeting at NYC Office Suites is that you’ll be provided with top-of-the-line service at an affordable price. We aren’t as expensive as typical Midtown Conference Center!

Rates for Meeting Room Rentals start as low at $40 per hour and increase from that rate as sizing changes.
NYC Office Suites offers discounted conference room rental rates to full-time clients.

NYC Office Suites also has flexible virtual office plans that allow small businesses or mobile workers to buy packages of meeting room rental by the month or quarter. You can also pay a small additional fee to rent the NYC Office Suites Mailing Address of your choice.

This is a great perk. NYC Office Suites’ Midtown Manhattan Addresses are prime real estate in Manhattan:

Meeting Rooms Available at the Following Midtown Addresses:

NYC Office Suites at Graybar Building
420 Lexington Avenue
Suite 300
New York, NY
10170

NYC Office Suites at The Commerce Building
708 Third Avenue
6th Floor
New York, NY 10017

NYC Office Suites at The Plaza District
1350 Avenue of the Americas
3rd Floor
New York, NY 10019

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