5 Tasks to Delegate to Your Virtual Assistant

5 Tasks to Delegate to Your Virtual Assistant

Busy entrepreneurs and managers can greatly benefit from hiring a virtual assistant, but it can be difficult giving up control of what you do best. Hiring someone to handle some of your day-to-day tasks is a big decision financially as well. But in today’s remote, digital working environment, it’s becoming easier and more affordable than ever to off-load mundane and time-consuming tasks to someone you can trust.

Here is some information about what a virtual assistant can do for you and five tasks to consider delegating to a qualified professional for your business. Establishing a virtual office New York may be an even better option for companies in certain industries.

Read More

Practical Strategies to Manage Virtual Employees

NYC Office Suites provides virtual office space in Midtown Manhattan with many flexible and customizable options.

Virtual office space is the work environment of the future, but many businesses are still trying to learn what this actually means for their managers and employees. Running a company with virtual employees is vastly different from operating a more traditional model; however, this innovative approach may be the key to take your company to the next level.

In this article, we’re looking at the various aspects of managing virtual employees and things to keep in mind while overseeing a virtual office space.

Read More

Virtual Office Space as a Recruiting Tool

Young Professional Working in a Virtual Office Space

The costly and inflexible nature of leased office space simply doesn’t work with modern business. Many employers are exploring alternative work strategies to accommodate the expectations of an evolving workforce without sacrificing productivity or professionalism.

Virtual offices in NYC have the potential to transform the way the world does business for innovative companies and the talented individuals who work for them. Better yet, virtual offices can even serve as a recruiting tool to attract new talent and retain valuable employees.

Read More

Benefits & Costs of Having a Virtual Office in NYC

Benefits of a virtual office

The New York virtual office or business center is an attractive way to get the workspace you need, and is changing the way the city works and does business. An increasing number of employees are working remotely, part time, and freelancing. Additionally, rising direct lease real estate prices continue to put pressure on NYC companies with limited budgets. A company’s need for Manhattan office space is evolving and calls for a flexible-term alternative.
A virtual office or flexible-lease office business center can provide a practical solution and professional alternative to direct lease office space by providing companies with an address, communication services, and more. However, there are a few considerations to keep in mind before making the switch or starting a new business in a virtual office space or flexible office center.

Cost of a Virtual Office

If you are thinking about using a virtual office or executive suite space in NYC instead of a traditional commercial lease space, it is important to understand the cost differences between the two models.
Enrolling in the NYC Office Suites Virtual Office program starts at just $1.50 per day. The virtual office program offers a number of high-profile business addresses, dedicated NYC phone numbers, conference rooms, and private Manhattan short-term offices. Virtual office features are offered à la carte so you only pay for the services you need. For example, you can get 1-3 desk full-equipped private offices for $50 per day per month, voice services for $50 per month, virtual assistant/mail management for $75 per month, and unlimited business hour workspace for $495 (and less) per month. The flexibility allows you to tailor the services to the needs of your growing business.
In contrast, in a traditional office space the average business spends much more per employee for their space, due to the many costs involved and the overly dedicated use of space. Usually the lease locks you in for three years, in many cases much longer.

Pros of a Flexible Virtual Office in Executive Suites

Having a virtual office means that employees can work from home without the inconvenience and waste of time spent commuting. Surveys show that workers increasingly value schedule flexibility without the traditional constraints of fixed hours that come with a fixed location. Virtual offices can encourage you to reduce the use of paper in favor of space-saving and eco-friendly electronic communications and storage.
Virtual offices and office business centers with flex terms offer a professional presence and even privacy for a fraction of the price of a traditional space, which is especially important for startups, nonprofits, and businesses looking to cut costs. With a virtual office, you cut out expenses for buying or leasing a property, utility bills, and maintenance. With reduced overhead costs and term commitments, companies can take more creative risks and spend money on developing relationships with new clients and building existing ones. It’s “Workspace as a Service” and it’s a big edge to have over the competition.

Cons of a Virtual Office

However, there are some drawbacks to the virtual office that you should be aware of as well. If you want a space that is heavily branded, has its own receptionist at the elevator, or which reflects your unusual personality then a virtual office space should be customized slightly with color walls and decals and located well within the business center. Likewise if a particular building location is critical for your business, you may have a hard time finding an office business center in it.
Also, although nontraditional work schedules are in fashion these days, not every employee can handle this type of responsibility when the line between work and home routines becomes blurred.

Is a Virtual Office Right for Your Business?

Whether or not a virtual office at an executive suite is right for your company largely depends upon the type of industry you are in and your management style. However, virtual offices with flexible terms have many advantages and will undoubtedly be a big part of the future of business, so it’s smart to familiarize yourself with their prebuilt features and how they will work for you.
We would be happy to tell you more about our customized virtual offices and proud to show you around, so give us a call at 800-346-3968 or send us a message via online contact form.

Is a Virtual Office Right For Your Small Business?

When starting a business or moving to a new city, there are several factors to consider before choosing office space. These include location, size and flexibility as well as cost and amenities. Trying to decide which permanent office space is suitable for your current and future needs can be daunting. Fortunately, technology makes the virtual office a reality. A NYC virtual office offers numerous benefits to a small business owner. With a virtual office, you can establish a presence quickly without the hassles of long-term lease agreements. These offices are in high-end areas and offer cost-effective flexibility as well as lower overhead.

Location

The address on your business card and letterhead says a lot about your organization. Office space in New York is the “gold standard” for businesses and projects the professional image that you must have. With several locations throughout the city, virtual offices are easily accessible by you, staff and clients. These offices are also near shops, restaurants and attractions, which help form a favorable impression with clients and business associates. A virtual office enables you to change to a more suitable location faster than a traditional office lease agreement would.

Size and Flexibility

A virtual office provides the flexibility that you need. You can choose the size office and amenities as required. You can rent these facilities by the hour, day or week. With a virtual office, you always have a place to meet clients and associates when conducting business while avoiding the hassles of an office lease agreement. As your needs grow, virtual offices can often be adapted to meet the changing requirements of your expanding operation, such as larger office space and additional onsite business support. These adaptable spaces ensure you have the space you need, when you need it, without having to pay for extra space that you may not need.

manhattan-office-space

Cost

New York City draws millions of business people from around the globe due to the large number of trade shows, conventions and other large-scale business meetings that are held in the city each year. This high demand is the primary reason that New York City is one of the most expensive in which to conduct business. This makes it difficult for a start-up or an organization with permanent offices in another location to establish a presence in this city. These costs can be reduced by renting a virtual office space. They are a cost-effective solution to this possible barrier to entry. Flexible and customizable terms enable you to obtain the prestige of a Class A office space that is well within your budget. You also avoid moving expenses and set up costs. The single monthly invoice makes budgeting easier.

NYC Office Suites: Office Support and Amenities

These state-of-the-art facilities have the high-tech presentation equipment and business services that an organization needs to conduct successful business operations. Based on your requirements, a virtual office can provide a live receptionist, a mail drop off and pick up location and additional meeting rooms as well as Internet, telecommunications and videoconferencing capabilities. These offices can be combined with the full potential inherent in mobile technology to create a cost-effective way to maximize productivity without the constraints and expenses of maintaining a fixed office location. For more information on the features and benefits of a virtual office in New York City, contact us at1-800-346-3968 or fill out an online contact form.

This entry was posted in Office Space Topics and tagged . Bookmark the permalink.

How to set up a Virtual Office

Without a doubt, Manhattan office space can communicate a company’s quality, professionalism and prestige.  However, this often comes at a cost that many companies can’t support or simply find unnecessary to bear.  Or perhaps there might not be a need for 24/7 physical space and just a Manhattan address would suffice.  Whatever the needs may be, enter the virtual office.

A good virtual office program allows a company to have a premium New York address in the heart of the city, easily accessible through every major method of public transportation. But it also offers many additional services, such as a New York phone number and phone answering, mail forwarding, lobby listing, private day offices and available conference room space.  If you think this option may be a good fit for you, read on to learn more about setting up a virtual office.

When Setting up an Office, Think Daily Use

Setting up an office begins with assessing some of your company’s day-to-day requirements and considering the potential advantages of a virtual office: would you benefit from college-educated, cordial receptionists answering and forwarding your clients’ phone calls?  Would you make use of a ready-to-use private day office when you feel the need to have a quiet, professional environment to work in, or perhaps conference rooms with full telecommunication infrastructure in which to have an important meeting with prospective clients?  After making these assessments, it is important to have the flexibility to choose a configuration that best reflects what you need and what is best for your company.

how to set up a virtual office

Establishing a Virtual Office in New York

Whether it is the premium New York address, available private day offices and conference rooms, full receptionist services or a number of other advantages, it’s easy to see how virtual office program can serve as a cornerstone of a modern, successful company.

If you’re less than familiar with the process of setting up a virtual office and configuring it to your needs, you’re not alone. NYC Office Suites can provide you with the full range of options and amenities that you may need. But we can help also help you to tailor your virtual office with sensitivity to your budgetary constraints.

Having a virtual office in New York is an inexpensive and often effective business tactic.Contact NYC Office Suites online or call 1-800-346-3968 today to discuss your options.

 

This entry was posted in Office Space Topics and tagged , , , , , , , ,. Bookmark the permalink.

Securing Manhattan Executive Office Space

Gaining and maintaining a presence in New York City is an aspiration for many business owners. The prestige that comes along with an address in New York City is substantial, but the value of an office space in America’s economic capital goes beyond just appearances. From a geographical standpoint, Manhattan executive office space puts you in an optimal location to hire from a highly talented and qualified group of job seekers, as well as develop business relationships with some of the nation’s most promising companies.

Whether you’re an entrepreneur starting a new venture or an established company looking to grow your business, executive office space in NYC can provide the support you need to thrive.

What an Executive Office Suite Can Do for You

Conveniently, Manhattan executive office spaces are often available fully furnished and ready for use. Furnishings can include an executive-style desk and chair, storage cabinets, lighting and a small table for group meetings. Executive office space providers in NYC may also offer access to nearby conference rooms within the building where your executive office suite is located. This allows you to work in a space that provides economy for day-to-day operations, but also flexibility when you’re hosting meetings with clients or satellite employees.

executive office space nyc

Executive Office Space in NYC Doesn’t Have to Involve Sacrifices

Amenities available in your Manhattan executive office space often include all of the considerations that you might naturally expect in a larger office environment. This includes access to high-speed internet, a live receptionist to field phone calls and receive visitors, IT support, virtual assistant service and more. And although executive office suites are built for privacy and security, they’re nonetheless suitable for supporting multiple employees – this can be achieved through the use of several desks within your office, a divider, or an open-plan that maximizes the effective use of the space.

Our Offerings

At NYC Office Suites, we specialize in executive office space solutions that deliver the ultimate in professionalism, flexibility and convenience. With four class A Manhattan locations in Midtown, we provide ready-to-use office space in the heart of the action. You’re looking to expand or establish a presence in Manhattan. Our modern, secure office suites and virtual offices allow you a fiscally viable and geographically enviable path toward these goals. We invite you to tour our galleries to see the full range of Manhattan executive office space options that we offer. To talk with a representative about your specific office space needs, call us at 1-800-346-3968 or contact us online.

This entry was posted in Office Space Topics and tagged , , , , , , , , , . Bookmark the permalink.

Why Share an Office?

In the business world, times are changing. What we often envision as a traditional workplace setting doesn’t necessarily adhere to the needs and desires of a 21st century enterprise. Modern offices are built on flexibility – shared office space is a classic example of a more versatile workplace setting that has been designed to reflect contemporary needs. There are many good reasons to share an office. And fortunately, many of these relate to enabling growth.

Sharing Office Space While You Grow

To understand the benefits of sharing office space, it’s important to understand exactly what a shared office space is. In a shared format, your business has its own, fully secure office space. Certain public areas of the office space – such as the lobby, kitchen and other social areas – are “shared” with other businesses. Additionally, many office servicesare shared, such as fully prebuilt space, available furniture, redundant, secure, stable and dedicated Internet access, Manhattan meeting rooms for rent and live receptionists.

This shared format allows you to provide a safe and stable environment for your employees while limiting the investment that has to be made in providing amenities.The costs for non-core elements of your office are shared with other adjacent businesses. As a result, the financial impact of these elements on your business is reduced. The result is that more of your capital can be invested where it ought to be – in growing your company.

sharing office space

Private But Social

When you share an office space in a class A office location, you’re be able to enjoy the privacy that comes from having dedicated office space for your company. But you also have an opportunity to network with other businesses that share common spaces with you. Sharing office space allows you to engage other business professionals in an amicable, well-appointed and neutral environment that is well-suited for the free-flow of ideas. Whether this means the development of new partnerships or simply exchanging news with those who work in a complementary industry, this potential for collaboration is unique to a shared office format.

Shared Office Space in NYC

The shared office space model is particularly desirable in NYC, a prestigious and bustling business environment where space is at a premium. By sharing an office space in NYC, you can significantly lower your overhead while still having access to private meeting rooms and being able to provide a safe and modern work environment for your employees.

At NYC Office Suites, we offer shared office space at four locations in NYC. All of these Class A office buildings are in Midtown Manhattan and outfitted with both the latest office technology and security features. Get in touch with us online today or call  1-800-346-3968 to find out more about our offerings and lease a shared office space or virtual office. For an in-depth visual tour of our office space offerings, check out our Pinterest page.

This entry was posted in NYC Office Space News and tagged , ,, , , , , , , . Bookmark the permalink.

The NYC Virtual Office: Good for Good Business

An NYC virtual office can increase your revenue with a truly minimal investment.  In a virtual office format, your live receptionist handles your business affairs and helps promote your business to the world. Having a virtual answering service in NYC lends your firm a human component in a location that is synonymous with modernity and global business.  A human voice (and a smile) greets your clients instead of a recorded message.  This presence goes a long way in business relations. It says: “We care.”

In addition to the relational component that a live receptionist provides for your clients, there are also many personal benefits that come with employing a receptionist, including reduced stress and the confidence that comes with knowing that your business is running properly and being represented well.  Your live receptionist service includes personalized phone answering, call screening, and call forwarding.

Using a Virtual Answering Service in NYC

The benefits of employing a virtual answering service in NYC are not only relational – they’re also practical. A live NYC receptionist is present in the city when you are not. When you are traveling or meeting with clients, a receptionist maintains a presence for your NYC mailing address services, guests and contact details.  A live receptionist ensures your postal needs are received and maintained in a timely and secure manner, that your packages are received and not returned or lost in the mail. Mail Service in NYC

Most importantly, you are made aware of your mail so that you can prioritize your work schedule. You can be clear at all times where documents are and make business decisions accordingly. Courtesy of your Manhattan virtual answering service, a live assistant maintains your NYC mailing address at a class A commercial office rental location, applies postage for you and provides weekly mail forwarding services.

The Qualities of a Great Live Receptionist

A great receptionist is someone who is looking out for you and your business needs. While technology has expanded business capabilities and expanded market reach, it would be silly to rely on computer software to look out for you. Technology should be a tool, not a substitute for business, and that’s where a virtual office and accompanying live receptionist come into play. As an integrated package with your virtual or full time NYC office and meeting room rental, your client service representative:

  • Books conference rooms
  • Attends to your meetings
  • Scans and archives document for electronic storage and executes google searches

At NYC Office Suites, our virtual office offerings and live receptionists are capable of integrating your NYC business address and Midtown Manhattan office presence.  We can provide the attention and care you and your clients need. The live receptionist is there to ensure your business operations are running smoothly. The receptionist knows you, your business and its happenings, and can thus provide up-to-date information and clear contextual instructions regarding your business handlings.  Check out NYC Office Suites’ virtual office packages at www.nycofficesuites.com

This entry was posted in Office Space Topics and tagged , , ,, , , , , , . Bookmark the permalink.

‘Virtually’ Prepared for the Next NYC Disaster via Cost-Effective Midtown NY Virtual Offices

Posted on May 3, 2013 by Jonathan Thistlewood

Apr. 19, 2013 – NEW YORK — New York, April 19, 2013: NYC Office Suites, New York’s leading provider of flexible Midtown temporary office space, provides customers with inexpensive and reliable virtual offices in proven-resilient Midtown New York City. When Hurricane Sandy decimated Downtown New York, and many commercial office landlords in that area provided little or no relief to their tenants, clients who had a virtual office in NYC with NYC Office Suites (http://virtualoffices.nycofficesuites.com/) received preferential pricing for suddenly scarce fully operational turnkey Midtown offices.

NYC Office Suites has Manhattan businesses covered in the event of another flood-related emergency with its reliable Midtown office space locations.
Mr. Dan Entwistle, President of NYC Office Suites, said: “A virtual office agreement in safer locations in NYC, like ours in Grand Central and the Plaza District, provides enhanced access to emergency backup plug-and-play offices at a low monthly cost. Any business that feels it may be in a vulnerable area will consider signing a virtual agreement with us for as little as $1.50 per day in order to have a basic disaster recovery plan.”
NYC Office Suites offices are located in reliable class A location Midtown buildings near Grand Central and are equipped with professional security, backup Internet, managed phone services and trained service personnel.

NYC Office Suites offers virtual office packages to suit any business size or budget. Businesses interested in the disaster recovery aspects of the service may sign up for even the most basic virtual office plans, such as those with only a mailing address, or perhaps throw in meeting room hours or day office subscriptions for Midtown off-site meetings.

NYC Office Suites also provides term-flexible full-time office space for rent (http://www.nycofficesuites.com/locations/commerce/index.html), so its facilities already feature furniture, advanced telephone handsets, business-class high speed Internet with wireless access, fully managed firewall infrastructure, printing, scanning, package handling, lockable private offices, cleaning, pantries and many other critical business amenities.

Mr. Entwistle concludes: “Signing Midtown virtual or term-flexible office contracts is the responsible thing to do if a business otherwise chooses to office in NYC’s more flood-prone, vulnerable areas (Downtown through Midtown South). For sure, many of our Hurricane Sandy clients have a new appreciation for Midtown and flexible leasing in general.”