5 Tasks to Delegate to Your Virtual Assistant

5 Tasks to Delegate to Your Virtual Assistant

Busy entrepreneurs and managers can greatly benefit from hiring a virtual assistant, but it can be difficult giving up control of what you do best. Hiring someone to handle some of your day-to-day tasks is a big decision financially as well. But in today’s remote, digital working environment, it’s becoming easier and more affordable than ever to off-load mundane and time-consuming tasks to someone you can trust.

Here is some information about what a virtual assistant can do for you and five tasks to consider delegating to a qualified professional for your business. Establishing a virtual office New York may be an even better option for companies in certain industries.

What is a Virtual Assistant?

Virtual assistants provide administrative, technical, creative, and organizational assistance to individuals and companies. But unlike traditional secretaries, virtual assistants typically work remotely from a home office and may have multiple clients at the same time. Modern businesses consider virtual assistants to be an efficient and cost-effective way of doing business. This is because you can use VA services just when you need them, rather than paying someone a full-time salary with benefits.

Bookkeeping

Keeping track of finances is important for any business, but these tasks take a lot of time and attention to detail. Virtual assistants can help you follow up on outstanding invoices, unpaid bills, and order supplies when necessary. All of these things will make life easier down the road when its time to do your taxes or face an audit.

Data Entry

Regardless of what industry you’re in, data is what makes the world go around. Data is commonly collected on spreadsheets to keep track of colleague contact information, orders placed, and project tracking. Data entry typically involves sitting in front of a computer for prolonged periods of time, so make sure that your assistant is skilled in this area and free up some of your own time.

Scheduling

Meetings, conferences, and events are a way of life when you’re running a successful business, but it can be hard to keep track of all those dates and times on your own. Scheduling is an excellent task for a virtual assistant to take over, especially if your work-life balance is getting a little unbalanced. Specific scheduling tasks to delegate include booking flights and hotels, making rental car reservations, setting up conference calls, and providing reminders about important family dates on the calendar.

Social Media Updates

For businesses, social media isn’t just fun and games. It involves tedious and time-consuming processes of constantly updating multiple platforms while trying to be creative and engaging with every keystroke. Fortunately, an experienced VA can assist with marketing, copywriting, and image work to make posting to social media a profitable venture and worth the effort.

Online Research

These days, you can find learn about pretty much anything with a quick Google search. But more in-depth research requires sifting through the junk to uncover reliable information from trusted sources. Online research is something that a VA can assist you with in pretty much any subject area you choose.

Virtual Office for Rent in Midtown Manhattan

Of course, these are just a few of the many tasks that a virtual assistant can help you with, but they are some of the more time-consuming ones that likely take away from your time and talents. At NYC Office Suites, we have a virtual office for rent to suit every type of business.

A virtual office New York provides companies and individuals access to a high-profile business address, a dedicated NYC phone number, conference rooms and private Manhattan short-term offices for a fraction of the cost of a full-time temporary office. Live receptionist voice packages, website & social media virtual mail assistant profile addresses, and flexible workspace packages are all available and more affordable than you’d think. We also have customizable plans that allow you to choose only the services you need.

Give us a call today at 800-346-3968 to learn more about what virtual office solutions can do for you!

Office Space NYC: Is Owning Furniture an Asset or Liability for Your Small Business?

New York Office Space Furniture

The most convenient office space NYC has to offer comes with flexibility and should be located in Manhattan prime office locations. When making the decision to open a new business in New York City, there are a lot of things to consider such as overhead costs, employee and Client retention, etc. For most new business owners and entrepreneurs this is the overall cost of a start-up. In addition, commercial real estate rental properties are probably the second most expensive investment for startups after talent acquisition. Smart business owners know that cash expenditures should be thoroughly vetted and weighed during their initial launch period. Any purchase that significantly impacts your cash position or credit lines should be considered carefully.

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Is a Virtual Office Right For Your Small Business?

When starting a business or moving to a new city, there are several factors to consider before choosing office space. These include location, size and flexibility as well as cost and amenities. Trying to decide which permanent office space is suitable for your current and future needs can be daunting. Fortunately, technology makes the virtual office a reality. A NYC virtual office offers numerous benefits to a small business owner. With a virtual office, you can establish a presence quickly without the hassles of long-term lease agreements. These offices are in high-end areas and offer cost-effective flexibility as well as lower overhead.

Location

The address on your business card and letterhead says a lot about your organization. Office space in New York is the “gold standard” for businesses and projects the professional image that you must have. With several locations throughout the city, virtual offices are easily accessible by you, staff and clients. These offices are also near shops, restaurants and attractions, which help form a favorable impression with clients and business associates. A virtual office enables you to change to a more suitable location faster than a traditional office lease agreement would.

Size and Flexibility

A virtual office provides the flexibility that you need. You can choose the size office and amenities as required. You can rent these facilities by the hour, day or week. With a virtual office, you always have a place to meet clients and associates when conducting business while avoiding the hassles of an office lease agreement. As your needs grow, virtual offices can often be adapted to meet the changing requirements of your expanding operation, such as larger office space and additional onsite business support. These adaptable spaces ensure you have the space you need, when you need it, without having to pay for extra space that you may not need.

manhattan-office-space

Cost

New York City draws millions of business people from around the globe due to the large number of trade shows, conventions and other large-scale business meetings that are held in the city each year. This high demand is the primary reason that New York City is one of the most expensive in which to conduct business. This makes it difficult for a start-up or an organization with permanent offices in another location to establish a presence in this city. These costs can be reduced by renting a virtual office space. They are a cost-effective solution to this possible barrier to entry. Flexible and customizable terms enable you to obtain the prestige of a Class A office space that is well within your budget. You also avoid moving expenses and set up costs. The single monthly invoice makes budgeting easier.

NYC Office Suites: Office Support and Amenities

These state-of-the-art facilities have the high-tech presentation equipment and business services that an organization needs to conduct successful business operations. Based on your requirements, a virtual office can provide a live receptionist, a mail drop off and pick up location and additional meeting rooms as well as Internet, telecommunications and videoconferencing capabilities. These offices can be combined with the full potential inherent in mobile technology to create a cost-effective way to maximize productivity without the constraints and expenses of maintaining a fixed office location. For more information on the features and benefits of a virtual office in New York City, contact us at1-800-346-3968 or fill out an online contact form.

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Why Share an Office?

In the business world, times are changing. What we often envision as a traditional workplace setting doesn’t necessarily adhere to the needs and desires of a 21st century enterprise. Modern offices are built on flexibility – shared office space is a classic example of a more versatile workplace setting that has been designed to reflect contemporary needs. There are many good reasons to share an office. And fortunately, many of these relate to enabling growth.

Sharing Office Space While You Grow

To understand the benefits of sharing office space, it’s important to understand exactly what a shared office space is. In a shared format, your business has its own, fully secure office space. Certain public areas of the office space – such as the lobby, kitchen and other social areas – are “shared” with other businesses. Additionally, many office servicesare shared, such as fully prebuilt space, available furniture, redundant, secure, stable and dedicated Internet access, Manhattan meeting rooms for rent and live receptionists.

This shared format allows you to provide a safe and stable environment for your employees while limiting the investment that has to be made in providing amenities.The costs for non-core elements of your office are shared with other adjacent businesses. As a result, the financial impact of these elements on your business is reduced. The result is that more of your capital can be invested where it ought to be – in growing your company.

sharing office space

Private But Social

When you share an office space in a class A office location, you’re be able to enjoy the privacy that comes from having dedicated office space for your company. But you also have an opportunity to network with other businesses that share common spaces with you. Sharing office space allows you to engage other business professionals in an amicable, well-appointed and neutral environment that is well-suited for the free-flow of ideas. Whether this means the development of new partnerships or simply exchanging news with those who work in a complementary industry, this potential for collaboration is unique to a shared office format.

Shared Office Space in NYC

The shared office space model is particularly desirable in NYC, a prestigious and bustling business environment where space is at a premium. By sharing an office space in NYC, you can significantly lower your overhead while still having access to private meeting rooms and being able to provide a safe and modern work environment for your employees.

At NYC Office Suites, we offer shared office space at four locations in NYC. All of these Class A office buildings are in Midtown Manhattan and outfitted with both the latest office technology and security features. Get in touch with us online today or call  1-800-346-3968 to find out more about our offerings and lease a shared office space or virtual office. For an in-depth visual tour of our office space offerings, check out our Pinterest page.

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Introducing Office Express: Flexible Grand Central Office Space

Today, serious users of New York office space care about a professional environment, privacy access, cost-effectiveness, convenience and flexibility. To address these needs, NYC Office Suites has added a new product to its NYC virtual office space line-up:  Office Express.

NYC Virtual Office Space with Full Amenities

Office Express users enjoy unlimited office access during business hours at 708 3rd Avenue, located half a block from Grand Central Station in Midtown Manhattan. The location provides commuters auto, rail and subway accessibility along with all retail and cultural amenities.

If desired, you can purchase additional services for your grand central office spaceincluding: professionally equipped meeting and conference room use packages; NYC Class A location mailing addresses with lobby listings and mail forwarding; and dedicated NYC phone numbers with live receptionists.  Here are more details:

  • Office business center access from 8:30AM – 6PM
  • Wired and wireless business class internet access
  • Available mailing addresses with lobby listings and mail forwarding
  • Available professionally-equipped meeting rooms
  • Available dedicated NYC phone numbers with live receptionists

Manhattan Office Space

Manhattan Office Space, Affordable Rates

We’ve set the price for this unlimited business hour access at $495 per month for the first user, and $200 per month for each additional user.  For a three user client, the rate per person per business day is $15, which is very low for a class A Manhattan office space.

Office Express offers significant advantages for many businesses. It may prove to be an ideal option for you if:

  • Your business has a need for multiple-day office bookings in a month
  • Your company is just beginning to establish itself
  • Satellite office space is a growing need
  • Having privacy to conduct your business is a priority
  • A receptionist and professional image is beneficial to your company’s image and sales prospects
  • You’d like to try out our office space and office services

Learn More

The new Office Express offering from NYC Office Suites is a continuation of our commitment to accommodating the diverse needs of our clientele. We understand that the changing face of business means that more traditional Manhattan office space options may not represent the ideal situation for many business owners. Our NYC virtual office space offerings and accompanying flexibility in pricing make Office Express yet another solution to your needs as a business. Contact NYC Office Suites today to learn more about the Express option or call 1-800-346-3968.

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‘Virtually’ Prepared for the Next NYC Disaster via Cost-Effective Midtown NY Virtual Offices

Posted on May 3, 2013 by Jonathan Thistlewood

Apr. 19, 2013 – NEW YORK — New York, April 19, 2013: NYC Office Suites, New York’s leading provider of flexible Midtown temporary office space, provides customers with inexpensive and reliable virtual offices in proven-resilient Midtown New York City. When Hurricane Sandy decimated Downtown New York, and many commercial office landlords in that area provided little or no relief to their tenants, clients who had a virtual office in NYC with NYC Office Suites (http://virtualoffices.nycofficesuites.com/) received preferential pricing for suddenly scarce fully operational turnkey Midtown offices.

NYC Office Suites has Manhattan businesses covered in the event of another flood-related emergency with its reliable Midtown office space locations.
Mr. Dan Entwistle, President of NYC Office Suites, said: “A virtual office agreement in safer locations in NYC, like ours in Grand Central and the Plaza District, provides enhanced access to emergency backup plug-and-play offices at a low monthly cost. Any business that feels it may be in a vulnerable area will consider signing a virtual agreement with us for as little as $1.50 per day in order to have a basic disaster recovery plan.”
NYC Office Suites offices are located in reliable class A location Midtown buildings near Grand Central and are equipped with professional security, backup Internet, managed phone services and trained service personnel.

NYC Office Suites offers virtual office packages to suit any business size or budget. Businesses interested in the disaster recovery aspects of the service may sign up for even the most basic virtual office plans, such as those with only a mailing address, or perhaps throw in meeting room hours or day office subscriptions for Midtown off-site meetings.

NYC Office Suites also provides term-flexible full-time office space for rent (http://www.nycofficesuites.com/locations/commerce/index.html), so its facilities already feature furniture, advanced telephone handsets, business-class high speed Internet with wireless access, fully managed firewall infrastructure, printing, scanning, package handling, lockable private offices, cleaning, pantries and many other critical business amenities.

Mr. Entwistle concludes: “Signing Midtown virtual or term-flexible office contracts is the responsible thing to do if a business otherwise chooses to office in NYC’s more flood-prone, vulnerable areas (Downtown through Midtown South). For sure, many of our Hurricane Sandy clients have a new appreciation for Midtown and flexible leasing in general.”

An NYC Mailing Address is Just the Beginning!

Posted on March 30, 2012 by Jonathan Thistlewood

A mailing address that can become your real office!

Small businesses are everywhere, but working from home just isn’t working.

Your Own NYC Mailing Address is VITAL to the Success of Your Business
Regular NYC mailing address providers do not offer clients all of the amenities that a small business requires. What if a potential client wants to see your office? You need a tank to hook a big fish!

Your intention in purchasing an NYC Mailing Address is to expand your business to the point where you’d need an actual physical office. It makes sense to purchase your NYC Mailing Address through an Office Space provider that will give you the ability to grow into that space!

In other words, you need a place to work and conduct meetings, not just a NYC Mailing Address.

Coworking Centers are a step up from just having an NYC Mailing Address with no other amenities. However, open plan shared spaces are functional for specific businesses, but not for every company. Sometimes a business needs a real professional office. Professionals who deal with sales need a soundproof space to meet with potential investors and clients. Many newly formed companies really need an impressive office equipped with conference rooms and receptionists. However, they don’t need that kind of space each day.

What’s a business to do?

Get your NYC Office Address from a trusted Executive Suite Firm like NYC Office Suites!

NYC Office Suites offers mobile workers and small businesses Virtual Office Options that can be customized to suit a business’s specific and evolving needs!

For just $95 per month, NYC Office Suites Virtual Office clients receive a Class A NYC Mailing Address and so much more. Clients’ names are listed in the lobby, and they are able to access day offices, conference rooms, meeting rooms, trained receptionists, office equipment, and kitchens!

As your business expands, you can expand your Virtual Office at NYC Office Suites. If you bought a NYC Mailing Address from another company this would not be an option! For regular users, NYC Office Suites offers discounted day office and meeting room rates.

As the summer approaches, look out for excellent deals on Virtual Offices at NYC Office Suites. And remember, an NYC Mailing Address on its own is not enough. Begin establishing a presence in NYC and someday, you’ll have a windowed office in one of our premiere Midtown Spaces!

For more up to the moment updates on NYC Office Suites be sure to follow us Twitter and “like” us on Facebook!

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