Benefits & Costs of Having a Virtual Office in NYC

Benefits & Costs of Having a Virtual Office in NYC

Benefits of a virtual office

The New York virtual office or business center is an attractive way to get the workspace you need, and is changing the way the city works and does business. An increasing number of employees are working remotely, part time, and freelancing. Additionally, rising direct lease real estate prices continue to put pressure on NYC companies with limited budgets. A company’s need for Manhattan office space is evolving and calls for a flexible-term alternative.
A virtual office or flexible-lease office business center can provide a practical solution and professional alternative to direct lease office space by providing companies with an address, communication services, and more. However, there are a few considerations to keep in mind before making the switch or starting a new business in a virtual office space or flexible office center.

Cost of a Virtual Office

If you are thinking about using a virtual office or executive suite space in NYC instead of a traditional commercial lease space, it is important to understand the cost differences between the two models.
Enrolling in the NYC Office Suites Virtual Office program starts at just $1.50 per day. The virtual office program offers a number of high-profile business addresses, dedicated NYC phone numbers, conference rooms, and private Manhattan short-term offices. Virtual office features are offered à la carte so you only pay for the services you need. For example, you can get 1-3 desk full-equipped private offices for $50 per day per month, voice services for $50 per month, virtual assistant/mail management for $75 per month, and unlimited business hour workspace for $495 (and less) per month. The flexibility allows you to tailor the services to the needs of your growing business.
In contrast, in a traditional office space the average business spends much more per employee for their space, due to the many costs involved and the overly dedicated use of space. Usually the lease locks you in for three years, in many cases much longer.

Pros of a Flexible Virtual Office in Executive Suites

Having a virtual office means that employees can work from home without the inconvenience and waste of time spent commuting. Surveys show that workers increasingly value schedule flexibility without the traditional constraints of fixed hours that come with a fixed location. Virtual offices can encourage you to reduce the use of paper in favor of space-saving and eco-friendly electronic communications and storage.
Virtual offices and office business centers with flex terms offer a professional presence and even privacy for a fraction of the price of a traditional space, which is especially important for startups, nonprofits, and businesses looking to cut costs. With a virtual office, you cut out expenses for buying or leasing a property, utility bills, and maintenance. With reduced overhead costs and term commitments, companies can take more creative risks and spend money on developing relationships with new clients and building existing ones. It’s “Workspace as a Service” and it’s a big edge to have over the competition.

Cons of a Virtual Office

However, there are some drawbacks to the virtual office that you should be aware of as well. If you want a space that is heavily branded, has its own receptionist at the elevator, or which reflects your unusual personality then a virtual office space should be customized slightly with color walls and decals and located well within the business center. Likewise if a particular building location is critical for your business, you may have a hard time finding an office business center in it.
Also, although nontraditional work schedules are in fashion these days, not every employee can handle this type of responsibility when the line between work and home routines becomes blurred.

Is a Virtual Office Right for Your Business?

Whether or not a virtual office at an executive suite is right for your company largely depends upon the type of industry you are in and your management style. However, virtual offices with flexible terms have many advantages and will undoubtedly be a big part of the future of business, so it’s smart to familiarize yourself with their prebuilt features and how they will work for you.
We would be happy to tell you more about our customized virtual offices and proud to show you around, so give us a call at 800-346-3968 or send us a message via online contact form.

The NYC Virtual Office: Good for Good Business

An NYC virtual office can increase your revenue with a truly minimal investment.  In a virtual office format, your live receptionist handles your business affairs and helps promote your business to the world. Having a virtual answering service in NYC lends your firm a human component in a location that is synonymous with modernity and global business.  A human voice (and a smile) greets your clients instead of a recorded message.  This presence goes a long way in business relations. It says: “We care.”

In addition to the relational component that a live receptionist provides for your clients, there are also many personal benefits that come with employing a receptionist, including reduced stress and the confidence that comes with knowing that your business is running properly and being represented well.  Your live receptionist service includes personalized phone answering, call screening, and call forwarding.

Using a Virtual Answering Service in NYC

The benefits of employing a virtual answering service in NYC are not only relational – they’re also practical. A live NYC receptionist is present in the city when you are not. When you are traveling or meeting with clients, a receptionist maintains a presence for your NYC mailing address services, guests and contact details.  A live receptionist ensures your postal needs are received and maintained in a timely and secure manner, that your packages are received and not returned or lost in the mail. Mail Service in NYC

Most importantly, you are made aware of your mail so that you can prioritize your work schedule. You can be clear at all times where documents are and make business decisions accordingly. Courtesy of your Manhattan virtual answering service, a live assistant maintains your NYC mailing address at a class A commercial office rental location, applies postage for you and provides weekly mail forwarding services.

The Qualities of a Great Live Receptionist

A great receptionist is someone who is looking out for you and your business needs. While technology has expanded business capabilities and expanded market reach, it would be silly to rely on computer software to look out for you. Technology should be a tool, not a substitute for business, and that’s where a virtual office and accompanying live receptionist come into play. As an integrated package with your virtual or full time NYC office and meeting room rental, your client service representative:

  • Books conference rooms
  • Attends to your meetings
  • Scans and archives document for electronic storage and executes google searches

At NYC Office Suites, our virtual office offerings and live receptionists are capable of integrating your NYC business address and Midtown Manhattan office presence.  We can provide the attention and care you and your clients need. The live receptionist is there to ensure your business operations are running smoothly. The receptionist knows you, your business and its happenings, and can thus provide up-to-date information and clear contextual instructions regarding your business handlings.  Check out NYC Office Suites’ virtual office packages at www.nycofficesuites.com

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‘Virtually’ Prepared for the Next NYC Disaster via Cost-Effective Midtown NY Virtual Offices

Posted on May 3, 2013 by Jonathan Thistlewood

Apr. 19, 2013 – NEW YORK — New York, April 19, 2013: NYC Office Suites, New York’s leading provider of flexible Midtown temporary office space, provides customers with inexpensive and reliable virtual offices in proven-resilient Midtown New York City. When Hurricane Sandy decimated Downtown New York, and many commercial office landlords in that area provided little or no relief to their tenants, clients who had a virtual office in NYC with NYC Office Suites (http://virtualoffices.nycofficesuites.com/) received preferential pricing for suddenly scarce fully operational turnkey Midtown offices.

NYC Office Suites has Manhattan businesses covered in the event of another flood-related emergency with its reliable Midtown office space locations.
Mr. Dan Entwistle, President of NYC Office Suites, said: “A virtual office agreement in safer locations in NYC, like ours in Grand Central and the Plaza District, provides enhanced access to emergency backup plug-and-play offices at a low monthly cost. Any business that feels it may be in a vulnerable area will consider signing a virtual agreement with us for as little as $1.50 per day in order to have a basic disaster recovery plan.”
NYC Office Suites offices are located in reliable class A location Midtown buildings near Grand Central and are equipped with professional security, backup Internet, managed phone services and trained service personnel.

NYC Office Suites offers virtual office packages to suit any business size or budget. Businesses interested in the disaster recovery aspects of the service may sign up for even the most basic virtual office plans, such as those with only a mailing address, or perhaps throw in meeting room hours or day office subscriptions for Midtown off-site meetings.

NYC Office Suites also provides term-flexible full-time office space for rent (http://www.nycofficesuites.com/locations/commerce/index.html), so its facilities already feature furniture, advanced telephone handsets, business-class high speed Internet with wireless access, fully managed firewall infrastructure, printing, scanning, package handling, lockable private offices, cleaning, pantries and many other critical business amenities.

Mr. Entwistle concludes: “Signing Midtown virtual or term-flexible office contracts is the responsible thing to do if a business otherwise chooses to office in NYC’s more flood-prone, vulnerable areas (Downtown through Midtown South). For sure, many of our Hurricane Sandy clients have a new appreciation for Midtown and flexible leasing in general.”

An NYC Mailing Address is Just the Beginning!

Posted on March 30, 2012 by Jonathan Thistlewood

A mailing address that can become your real office!

Small businesses are everywhere, but working from home just isn’t working.

Your Own NYC Mailing Address is VITAL to the Success of Your Business
Regular NYC mailing address providers do not offer clients all of the amenities that a small business requires. What if a potential client wants to see your office? You need a tank to hook a big fish!

Your intention in purchasing an NYC Mailing Address is to expand your business to the point where you’d need an actual physical office. It makes sense to purchase your NYC Mailing Address through an Office Space provider that will give you the ability to grow into that space!

In other words, you need a place to work and conduct meetings, not just a NYC Mailing Address.

Coworking Centers are a step up from just having an NYC Mailing Address with no other amenities. However, open plan shared spaces are functional for specific businesses, but not for every company. Sometimes a business needs a real professional office. Professionals who deal with sales need a soundproof space to meet with potential investors and clients. Many newly formed companies really need an impressive office equipped with conference rooms and receptionists. However, they don’t need that kind of space each day.

What’s a business to do?

Get your NYC Office Address from a trusted Executive Suite Firm like NYC Office Suites!

NYC Office Suites offers mobile workers and small businesses Virtual Office Options that can be customized to suit a business’s specific and evolving needs!

For just $95 per month, NYC Office Suites Virtual Office clients receive a Class A NYC Mailing Address and so much more. Clients’ names are listed in the lobby, and they are able to access day offices, conference rooms, meeting rooms, trained receptionists, office equipment, and kitchens!

As your business expands, you can expand your Virtual Office at NYC Office Suites. If you bought a NYC Mailing Address from another company this would not be an option! For regular users, NYC Office Suites offers discounted day office and meeting room rates.

As the summer approaches, look out for excellent deals on Virtual Offices at NYC Office Suites. And remember, an NYC Mailing Address on its own is not enough. Begin establishing a presence in NYC and someday, you’ll have a windowed office in one of our premiere Midtown Spaces!

For more up to the moment updates on NYC Office Suites be sure to follow us Twitter and “like” us on Facebook!

This entry was posted in Mailing Address NYC and tagged flexible office space in nyc, Manhattan Office Space, NYC Mailing Address, nyc virtual office space, office sharing, Shared Office Space, Virtual Office, virtual office nyc. Bookmark the permalink.